Assistant Business Support Administrator

About the role

The Assistant Business Support Administrator will provide high‑quality administrative and operational support to Old Mutual’s Group Functions team. This role combines executive assistance, financial and vendor administration, and day‑to‑day IT coordination to enable operational excellence.

Key responsibilities

• Coordinate calendars, meetings, and stakeholder engagements for senior managers.
• Prepare correspondence, presentations, reports, and accurate meeting minutes.
• Manage local and international travel arrangements, including itineraries, visas, and expense processing.
• Organise events, venue bookings, and catering logistics.
• Maintain office infrastructure, equipment, and stationery supplies.
• Develop and manage efficient filing and document management systems.
• Oversee budgetary responsibilities, process supplier invoices, and ensure confidentiality.
• Support onboarding of new hires by procuring assets, arranging access, and providing documentation.

Required profile

• Grade 12 education plus a three‑year tertiary qualification in Business Administration or equivalent experience.
• At least four years of relevant administrative or business support experience.
• Highly organised, proactive, and solution‑oriented with strong attention to detail.
• Ability to manage multiple priorities, meet deadlines, and handle confidential information.
• Excellent communication and stakeholder management skills.
• Experience in handling budgets and vendor relationships.

Required skills

• Proficiency in Microsoft Office suite.