AI Operator – Remote

About the role

We are looking for an AI Operator to support a Canada‑based boutique recruitment firm that specializes in Accounting & Finance talent. The role is fully remote and focuses on AI‑driven operations, workflow coordination, and back‑office support.

Key responsibilities

• Manage and support day‑to‑day operational workflows across recruitment and internal processes.
• Maintain internal systems, documentation, and knowledge bases (Notion, CRM, shared drives).
• Ensure data accuracy in CRM, candidate pipelines, and internal tracking systems.
• Coordinate scheduling, reference checks, and internal communications.
• Assist with onboarding, documentation, and system setup.
• Identify and implement workflow improvements using automation and AI tools.
• Prepare and format client‑facing visual resumes, reviewing AI‑generated content for quality.
• Support outbound campaigns, prospect list building, sequencing, A/B testing, and reporting.
• Maintain CRM hygiene, schedule demos, and refine outreach messaging.
• Provide regular updates to leadership on workflow progress and bottlenecks while maintaining strict confidentiality.

Required profile

• 3+ years of experience in operations, administrative support, or coordination roles.
• Strong attention to detail, especially with client‑facing deliverables.
• Highly organized with the ability to manage multiple tasks and deadlines.
• Excellent written English communication skills.
• Ability to work independently in a remote, fast‑paced environment.
• Problem‑solving mindset and quick learning of new systems.

Required skills

• Proficiency with AI tools (Claude) for productivity and workflow support.
• Experience with Notion, CRM systems, and shared drive platforms.
• Familiarity with project management and automation tools.