Administrative Officer – Department of Psychiatry

About the role

The Department of Psychiatry at Stellenbosch University’s Faculty of Medicine and Health Sciences is seeking a dedicated Administrative Officer for its Tygerberg Campus. This full‑time permanent role supports the delivery of undergraduate and postgraduate psychiatry programmes, ensuring smooth student administration and academic operations.

Key responsibilities

• Coordinate logistics and correspondence for undergraduate and postgraduate psychiatry teaching programmes.
• Prepare rosters, timetables, and programme booklets.
• Upload lectures and assessments onto WebCT.
• Book lecture halls and other venues, and manage student seating and workstation allocations.
• Provide administrative support to lecturers and act as a liaison with the Faculty’s examinations department.
• Handle exam logistics, invigilation, and submission of marks.
• Assist with recording and editing training videos.
• Maintain the student, course, and results database.
• Update research outputs on the Symplectic Elements system and keep noticeboards current.
• Manage front‑office duties, including telephone, email, and reception coverage.

Required profile

• Highly skilled, self‑motivated professional with strong organisational abilities.
• Excellent communication skills for interacting with students, staff, and external stakeholders.
• Ability to work independently and as part of a team in a fast‑paced academic environment.

Required skills

• Experience with WebCT for uploading academic content.
• Familiarity with the Symplectic Elements research management system.