Administrative Assistant / Development Coordinator (Remote)

About the role

We are a fast‑paced commercial real‑estate development group seeking a proactive Administrative Assistant / Development Coordinator to support our leadership team remotely. The role is central to our deal flow, handling contract tracking, document management, and marketing support while ensuring high accuracy and discretion.

Key responsibilities

• Maintain a flawless digital filing system by logging reports, applying strict naming conventions, and verifying contract dates.
• Attend daily check‑ins, take detailed notes, track action items, and keep the Founder’s priorities on schedule.
• Manage calendar invites, reminders, and anticipate upcoming needs for the leadership team.
• Coordinate with brokers, retailers, and internal stakeholders via Microsoft Teams and professional phone/WhatsApp communication.
• Utilize AI tools (e.g., ChatGPT, Claude) to draft communications, summarize reports, and accelerate workflows.
• Create in‑house marketing materials and static content using Canva.

Required profile

• Highly organized with a “Type A” approach to detail and accuracy.
• Self‑starter who can anticipate needs and solve problems with minimal direction.
• Adaptable to a dynamic environment where no two days are the same.
• Discreet handling of sensitive internal reports and financial documents.

Required skills

• Microsoft Teams
• Canva
• AI tools such as ChatGPT or Claude

What we offer

• Competitive monthly salary: $1,500‑$1,900 for Latin America, $1,500‑$1,800 for South Africa (USD).
• Full‑time remote position aligned with EST working hours.
• Opportunity to work on high‑stakes commercial real‑estate deals with national retailers.