Administration Coordinator

About the role

We are seeking an Administration Coordinator to be the first point of contact for our client in the industrial and engineering services sector. The role goes beyond traditional reception duties, supporting the team with office administration, project coordination, travel and fleet management, and document control.

Key responsibilities

• Manage reception, switchboard and general office administration.
• Track service contracts and follow up on outstanding actions.
• Assist with petty cash, company credit card reconciliations and project costing administration.
• Coordinate travel, accommodation and vehicle fleet administration.
• Maintain project reports, documentation and document control systems.
• Assist with tender portal administration and other ad‑hoc coordination requirements.

Required profile

• Matric (Grade 12) qualification.
• 3–4 years of experience in administration.
• Strong experience in reception, office coordination and general administration.
• Exposure to engineering, manufacturing, construction, industrial, logistics or other project‑driven environments is advantageous.
• Highly organised, detail‑oriented and proactive with the ability to manage multiple priorities and meet deadlines.

Required skills

• Microsoft Office
• Excel (intermediate to advanced)