Admin Clerk – General Administration & Reception

About the role

The Admin Clerk will provide comprehensive administrative support, handling creditors, HR administration, and occasional reception and cashier duties within a retail environment. The role ensures smooth day‑to‑day operations by maintaining accurate records, processing invoices, and assisting with inventory and recruitment tasks.

Key responsibilities

• Relief reception and cashier duties when required, maintaining a professional demeanor.
• Accurate filing of customer invoices and timely processing of creditor statements.
• Assist with cycle counting and inventory auditing procedures.
• Organise and consolidate month‑end statements for posting.
• Maintain business transaction records, compile reports, and copy data as needed.
• Support onboarding of new employees, including skills development and employment equity reporting.
• Maintain personnel files, process leave forms, WCA claims, and disciplinary documentation.
• Assist with recruitment administration and job advertising.
• Capture GRNs/CVRs, match invoices, and process discrepancies with suppliers.
• Investigate price/quantity variances and resolve supplier queries professionally.
• File unpaid matched GRNs, delivery notes, orders, and related documents.

Required profile

• Grade 12 qualification.
• Business Management N4–N6 or equivalent.
• Human Resources N4–N6 or equivalent.
• At least 3 years of general administration experience.

Required skills