Virtual Executive Assistant – Remote

About the role

Viva is looking for a Virtual Executive Assistant to support a fast‑moving US or Canadian startup executive. This full‑time remote position serves as the right‑hand for the executive, keeping calendars, communications, and operational processes running smoothly across Latin America.

Key responsibilities

• Manage the executive’s calendar, inbox, meeting scheduling, travel arrangements, expense reporting, and event planning.
• Streamline and improve internal workflows, create and maintain SOPs, and produce data‑driven reports.
• Coordinate cross‑functional projects, documentation, and internal communication.

Required profile

• Minimum 2 years experience as an Operations, Project, Recruiting Coordinator or similar role.
• Fluent (C1) written and spoken English.
• Demonstrated ability to work independently and proactively.
• Experience working remotely in a startup or agency environment.

Required skills

• Google Workspace
• Slack
• Notion
• Familiarity with AI productivity tools

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total with bi‑annual raises.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 4‑week paid training.
• 100% remote forever with clear growth paths to Senior EA, CSM, or Chief of Staff.