Tender Coordinator

About the role

The Tender Coordinator manages the end-to-end tendering process at Philips, identifying opportunities, coordinating bid requirements and preparing compliant quotations and commercial offers. The role ensures timely and accurate bid submission, maintains tender records and tracks performance, and supports continuous improvement through tender analysis, risk identification and management reporting. This is an office-based role based in Johannesburg.

Key responsibilities

• Monitor public procurement portals, digital tender boards, client networks and vendor platforms to identify RFPs, RFQs and tender opportunities.
• Gather information for pre-bid documentation and presentations, and maintain a library of tender templates, proposal content and best practices.
• Analyze tender documents for customer requirements, evaluation criteria, certifications, compliance obligations and submission requirements.
• Obtain approvals according to the Delegation Matrix and ensure Quotation Desk requests are processed accurately and on time.
• Collaborate with Sales, Legal, Finance, HR, Supply Chain and Product teams to collect and validate technical, commercial, pricing, contractual and compliance documentation.
• Convert approved quotations into Commercial Offers and prepare, format, proofread and package submissions electronically and physically.
• Upload, register and submit bids through procurement portals or coordinate physical submissions, meeting deadlines.
• Maintain a central tender tracking database and run quarterly analysis of tender activity, wins, losses and trends, reporting to management.

Required profile

• Diploma or Bachelor's degree in business administration, Finance, Office Management, Supply Chain Management, Project Management or a related technical field.
• 3 to 5 years of proven experience in tender coordination, procurement administration or bid management.
• Familiarity with public sector healthcare contract frameworks in South Africa and understanding of public sector procurement frameworks and legislative compliance.
• APMP or equivalent bid management certification highly preferred.
• Exceptional organization to manage multiple complex, parallel deadlines.
• Only South African citizens by birth or naturalized before 27 April 1994 may apply; the Employment Equity plan is considered in recruitment.

Required skills

• High-level mastery of Microsoft Office (Word formatting, advanced Excel, PowerPoint)
• CRM or database filing systems