Temporary Project & RFP Administrator (Maternity Cover)

About the role

SAOTA is seeking a highly organised Temporary Project & RFP Administrator to cover a maternity leave from July to October 2026. The role supports Group Leadership and Finance by driving project programming, managing RFP processes and ensuring smooth coordination across architectural teams.

Key responsibilities

• Track production across teams, monitor project progress and support resource allocation.
• Maintain team organograms and oversee project stages, durations and deliverables.
• Manage the Group’s G‑Sheet for fee projections, billings and invoicing aligned with project programming.
• Coordinate end‑to‑end RFP and tender processes, draft fee proposals and support negotiations.
• Assist in drafting local and international client agreements and work closely with legal teams.
• Convert projects to “won” status, trigger invoicing workflows and set up project teams in tracking systems such as Vantage.
• Resolve coordination issues across sub‑teams and contribute to process improvements.

Required profile

• Exceptional attention to detail and strong organisational abilities.
• Confident written and verbal communicator with excellent English proficiency.
• Ability to work independently, take initiative and manage confidential information.
• Proven stakeholder management skills across senior leadership and multiple teams.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Deltek Vantage (or similar project tracking tools)

What we offer

• Opportunity to work on internationally recognised architectural projects.
• Collaboration with industry‑leading designers and project teams.
• Exposure to a fast‑paced, deadline‑driven environment.