Temporary Administrative and Inventory Assistant (Maternity Cover)

About the role

A temporary Administrative and Inventory Assistant is needed to cover maternity leave, based in Parsonsvlei, Gqeberha. The contract is a 5-month assignment from December 2026 to April 2027, working Monday to Thursday 8:00 to 16:30 and Friday 8:00 to 15:00. The salary is R12,500 per month, commensurate with qualification and experience.

Key responsibilities

• Internal inventory tracking in Pastel and Excel: process and track physical stock movements from bulk storage through the lean supermarket to the primary warehouse floor, and keep the system updated with accurate stock on hand.
• System maintenance: regularly audit and remove expired or lost quotations from active tracking wallets.
• Purchase orders and supplier invoicing: generate external supplier purchase orders in Pastel, collect and organise delivery paperwork, and reconcile supplier statements and credit notes.
• Quotations and project cards: compile component quotes and create internal job cards and customer-specific production job cards.
• Customer billing: draft Pro Forma invoices, issue delivery notes and archive signed delivery notes.
• Procurement and logistics support: manage office consumables orders, coordinate daily freight transport with logistics vendors, and handle mail and filing.

Required profile

• Proven experience using Pastel, including inventory transfers, invoices and purchase orders.
• Intermediate to advanced Microsoft Office, especially Excel for stock tracking and reporting, and Word.
• Strong general administration background in a manufacturing, logistics, warehousing or engineering environment.
• Good financial literacy, able to analyse and resolve discrepancies on supplier statements.
• Excellent communication skills and an organised, methodical approach to filing and reports.