Supplier Administration Officer

About the role

The Supplier Administration Officer will ensure efficient administration of supplier accounts, support the Finance Department, and manage travel approvals in line with company policies. This role is essential for maintaining supplier integrity, reducing payment risks, and ensuring compliance with procurement and financial controls.

Key responsibilities

• Prepare and reconcile supplier statements monthly, investigate discrepancies, and liaise with suppliers on invoices and credits.
• Manage end‑to‑end supplier onboarding, validate required documentation (tax clearance, CIPC, B‑BBEE, banking letters, proof of address, ID), and maintain the supplier master database.
• Review travel requests for completeness and policy compliance, obtain necessary approvals, coordinate bookings, and monitor travel budgets.
• Assist with month‑end reporting, support internal and external audits, and respond to supplier and stakeholder queries.

Required profile

• Bachelor's Degree in Commerce (BCom) – Accounting, Financial Management, Supply Chain Management or equivalent.
• Minimum 5 years of relevant experience in accounts payable, supplier reconciliations, supplier administration, procurement administration, or travel administration.
• Strong knowledge of supplier due‑diligence, procurement policies, and financial controls.

Required skills