Senior Executive Assistant to CEO

About the role

We are seeking a Senior Executive Assistant to support the CEO of a fast‑growing US‑based IT and cybersecurity services firm. The role demands rapid decision‑making, proactive calendar management, and the ability to translate brief directives into concrete actions in a high‑velocity environment.

Key responsibilities

• Manage complex, multi‑entity calendars, resolve conflicts, and protect focus blocks.
• Implement and fine‑tune scheduling systems and light automation to minimise manual touches.
• Attend leadership meetings, capture decisions, owners and deadlines in real time, and distribute concise recaps.
• Track priorities across business units, surface risks early and maintain organized SOPs, contact lists and knowledge bases.
• Draft and send CEO‑authored emails, prepare pre‑meeting briefings and handle inbound requests with clear next steps.
• Leverage AI tools such as ChatGPT, Google Gemini and Microsoft Copilot for drafting, summarisation and research, applying judgement on what requires human review.

Required profile

• Highly organised, able to thrive under pressure and make swift, independent decisions.
• Excellent written communication that mirrors the CEO’s concise, warm tone.
• Emotionally steady, adaptable and comfortable with rapid change.

Required skills

• Microsoft Teams
• OneDrive
• ChatGPT
• Google Gemini
• Microsoft Copilot