Senior Conveyancing Secretary – Bonds (Sandton)

About the role

We are looking for an experienced Senior Conveyancing Secretary specialising in bonds to join a leading national law firm’s Real Estate team in Sandton, Johannesburg. The role involves managing commercial mortgage bond files from instruction through to registration and finalisation, ensuring compliance and high‑quality client service.

Key responsibilities

• Manage conveyancing bond files from instruction to registration and finalisation.
• Handle commercial mortgage bond registrations and related conveyancing matters.
• Prepare and process mortgage bond cancellation instructions, consents to cancel and guarantee checks.
• Draft and process standard security documentation for major South African banks.
• Assist with notarial bonds and related documentation.
• Liaise with banks, clients, consultants, attorneys and other transacting parties.
• Maintain files using the firm’s management system and ensure full FICA compliance.
• Coordinate diaries, meetings and practice administration, including file archiving and records management.
• Prepare, collate and distribute legal documentation using Lexis Convey, e4 and electronic document management systems.
• Monitor billing, registration fees, trust accounting processes and outstanding disbursements.
• Support attorneys with administrative and secretarial functions while meeting strict deadlines.

Required profile

• Grade 12 (Matric) with a Secretarial Certificate or Diploma.
• 8–10 years’ experience as a Conveyancing Secretary specialising in bonds, particularly commercial mortgage bonds.
• Strong understanding of South African conveyancing procedures and FICA compliance.
• Proven ability to work under pressure, prioritise a high‑volume workload and maintain attention to detail.

Required skills

• Lexis Convey
• e4
• Advanced Microsoft Office