Secretary - Research Administration & Integration

About the role

Rand Water is recruiting a Secretary for its Rand Water Institute, within the Research Administration & Integration function. The post provides secretarial, coordination and administrative support to the General Manager, keeping office activities coordinated and information organised and accessible.

Key responsibilities

• Receive visitors in line with security directives and direct telephone calls to the right people
• Manage the General Manager's calendar, coordinate meetings, deadlines and appointments, and organise travel arrangements with the Travel Office
• Produce, compile, copy, scan and submit reports, correspondence, proposals, procedures, schedules and presentations
• Maintain correspondence logs and follow up on outstanding documents
• Safeguard confidential records and maintain paper and digital filing systems to records and archival standards
• Organise meetings and events, including invitations, venues and logistics, and prepare agendas at least one week in advance
• Record meeting minutes, obtain approval and make them available within one week
• Order and maintain stationery, report equipment and facility issues, and assist with HR administration such as HR reports, attendance records and performance management and training documentation

Required profile

• Matric / Grade 12
• Desired: administration-related NQF 6 qualification
• 2-3 years of working experience
• Knowledge of HR management processes is desirable but not compulsory

Required skills

• Good computer skills
• Proficiency in Microsoft Word and PowerPoint