Remote Executive Assistant for Recruiter

About the role

We are seeking a sharp, self‑directed Virtual Executive Assistant to support a busy recruiter in a fully remote capacity. You will keep the recruiter’s day running smoothly, handling a variety of administrative tasks and ensuring nothing falls through the cracks.

Key responsibilities

• General admin & coordination: manage calendars, schedule meetings, triage inbox, prepare documents.
• CRM & ATS management: keep records clean, log activity and maintain data integrity.
• Automation & workflows: build and maintain Zapier automations to connect tools and reduce manual work.
• AI‑assisted tasks: use Claude to draft communications, summarise content, research and support daily work.
• Content & design support: create professional graphics, social posts and simple presentations in Canva.
• Document & spreadsheet management: create, format and organise files in Google Workspace and Microsoft 365.
• Ad‑hoc support: respond quickly to new requests, solve problems independently and adapt without hand‑holding.

Required profile

• Fast learner who can pick up new tools and tasks without extensive guidance.
• Comfortable working in ambiguous situations and thinking on their feet.
• Highly organised with the ability to manage multiple priorities simultaneously.
• Clear, professional written communicator who represents the recruiter’s brand.
• Tech‑savvy and confident switching between platforms.
• Discreet, reliable and able to handle sensitive information responsibly.

Required skills

• Claude (AI‑assisted writing)
• CRM and ATS platforms
• Zapier automation
• Google Workspace
• Microsoft 365
• Canva design tool

What we offer

• Competitive salary ranging from R16,000K to R20,000K depending on experience.
• Fully remote work schedule (8 am‑6 pm EST).
• Opportunity to work closely with a senior recruiter in a fast‑paced environment.