Registry Clerk - Executive Support

About the role

The Gauteng Department of Economic Development is recruiting a Registry Clerk for executive support in the Office of the Head of Department, based at 56 Eloff Street (Marshalltown), Umnotho House, Johannesburg. The position is open to entry-level candidates with Grade 12 and offers a salary of R237,453 per annum plus benefits.

Key responsibilities

• Handle incoming and outgoing correspondence, receive and sort all mail, and distribute notices on registry issues.
• Spot check post to exclude private mail, lock it in the postbag and deliver it to the Post Office.
• Open and maintain the remittance register and record all valuable articles.
• Handle incoming and outgoing faxes, delivering incoming ones within 60 minutes and sending outgoing ones within 30 minutes, except urgent ones; record all faxes in the registry book and the registry software and compile a daily report.
• Deliver official letters and confidential envelopes unopened, use special registered post envelopes and sealed envelopes, and obtain a receipt from the Post Office.
• Provide filing and record management services: open and close files according to the record classification system, file, trace and retrieve documents electronically and manually, complete index cards, scan files and process documents for archiving or disposal.
• Compile a list of documents to archive, keep records of archived documents, issue files to officials on request and ensure messengers receive a receipt.

Required profile

• Grade 12 / Matric or equivalent.
• 1-2 years' experience in the Office of an Executive.

Applications are submitted online only through the Gauteng government vacancies portal. Public service posts usually require a fully completed and signed Z83 form, and applicants should attach a comprehensive CV quoting the reference number exactly as shown in the advert.