Receptionist & Executive Assistant

About the role

The Receptionist will serve as the first point of contact for callers and visitors while providing high‑level administrative support to senior management. This hybrid role blends front‑desk duties with executive assistance, ensuring smooth daily operations and effective coordination of travel and meetings.

Key responsibilities

• Answer, screen and forward a high volume of calls, taking accurate messages.
• Manage travel arrangements (flights, car hire, accommodation) for John Crane South Africa personnel and obtain required medical‑aid travel documents.
• Organise local and international events, meetings and conferences; attend conferences as the GM’s assistant and take minutes.
• Maintain calendars, diaries and schedule appointments for senior managers.
• Prepare preliminary correspondence, presentations and research reports.
• Coordinate weekly/monthly/annual reports and manage filing systems, including SAP control files.
• Order and maintain office supplies, arrange refreshments for visitors, and handle ad‑hoc projects.
• Consolidate overtime worksheets, follow up on signatures for Capex, and present documents for approval.

Required profile

• Matric certificate minimum.
• At least 5 years’ experience in an executive management assistant or similar role.
• Business Administration degree (or studying) is advantageous.
• High level of computer literacy and professional attendance.

Required skills

• Expert knowledge of Microsoft Word, Excel and PowerPoint.
• Extensive experience with travel, meeting and conference arrangements.
• Familiarity with SAP control file management.

What we offer

• Opportunity to contribute to a growing global footprint across APAC and MEA.
• Clear career growth and leadership development pathways.
• Collaborative, diverse culture that values fresh ideas.
• Flexible working arrangements supporting work‑life balance.
• Inclusive environment with equal opportunity for all.