Real Estate and Departmental Administrator

About the role

The Real Estate and Departmental Administrator provides essential administrative and operational support to the Real Estate division of a municipal government. The role ensures smooth coordination of calendars, documentation, and communications while supporting various city programs and community activities.

Key responsibilities

• Schedule and maintain the Commissioner of Real Estate’s calendar.
• Maintain legislation tracking and surplus property spreadsheets.
• Monitor schedules for City Planning Commission and City Council Committee hearings.
• Submit and track Board of Control resolutions and related materials.
• Process invoices for professional service consultants and reimbursements for sidewalk programs.
• Assist with tracking submittals, law assignments, and notary documents.
• Record, scan, file, copy, and mail documents for Cuyahoga County.
• Answer the department’s primary line and handle citizen calls and web requests.
• Support Department Safety PPE and Safety Committee initiatives.
• Participate in community engagement activities and act as liaison for ribbon‑cutting events.

Required profile

• Associate’s degree in Business, Public Administration, or a related field (preferred).
• Two years of full‑time office administration experience in government or private industry, or equivalent combination of education and experience.
• Strong organizational, written and verbal communication skills with attention to detail.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).

What we offer

• Opportunity to work within a dynamic municipal environment.
• Exposure to real‑estate and city‑planning processes.
• Professional development and community involvement.