Project & Information Management Assistant

About the role

The Administrative Assistant to the Project Configuration provides essential administrative, coordination, and documentation support for Netcare's Property Division. You will ensure efficient configuration management processes across projects, maintain accurate records, and facilitate communication between project stakeholders.

Key responsibilities

• Schedule and mediate Data Pack handovers, electrical and plan review meetings, and track action items.
• Provide day‑to‑day administrative support for project process configuration and data packs.
• Track construction stages and ensure timely receipt of handover documentation.
• Generate exception reports for the PSU Manager and support project portfolio meetings.
• Receive, index, maintain and organise project documentation, ensuring version control and proper document management.
• Monitor receipt of project documentation per stage, flag late items, and report non‑conformance.
• Attend POPIA working group meetings to ensure divisional compliance.
• Maintain databases, registers and tracking systems via SharePoint and generate document numbers for policies and procedures.

Required skills

• SharePoint for document management and tracking.
• Microsoft Teams for collaboration and distribution of documents.
• Strong document control and version‑control practices.