Procurement & Admin Coordinator

About the role

We are looking for a highly organised Procurement & Admin Coordinator to manage purchasing, stock control and administrative support across procurement, sales and logistics. The role ensures timely acquisition of materials, accurate invoicing and smooth order fulfilment while providing backup to the Sales & Logistics Coordinator.

Key responsibilities

• Source and purchase raw materials, consumables and operational stock; create and manage purchase orders in Xero and CIN7.
• Obtain and compare supplier quotations, monitor lead times and follow up on outstanding orders.
• Maintain accurate stock records, conduct monthly counts, investigate variances and support inventory reconciliation.
• Process customer invoices from approved delivery notes and issue Certificates of Conformance within 24 hours.
• Verify delivery documents, assist with customer account reconciliations and keep order documentation filed.
• Support month‑end reporting, supplier invoice verification and ensure all records are audit‑ready.
• Assist with local and international shipment coordination, export documentation and logistics tracking as a backup.

Required profile

• Matric (Grade 12) and a BCom degree; supply‑chain or logistics qualification is advantageous.
• 2–4 years of experience in procurement and stock control.
• Experience with Xero Accounting (required); familiarity with CIN7 or a similar ERP system is a plus.
• Strong attention to detail, organisational and time‑management abilities and a proactive, problem‑solving attitude.

Required skills

• Xero Accounting software
• CIN7 ERP (or similar) system
• Microsoft Excel