Personal Assistant to Managing Director & Finance Manager

About the role

We are seeking a highly organised Personal Assistant to support the Managing Director and Finance Manager of a dynamic entrepreneurial business in Johannesburg. The role offers variety, responsibility and the chance to make a meaningful impact by ensuring smooth executive operations.

Key responsibilities

• Manage the Managing Director's calendar, meetings and appointments.
• Coordinate travel arrangements, accommodation and itineraries.
• Screen and prioritise emails, calls and correspondence.
• Prepare meeting agendas, presentations and supporting documentation.
• Attend meetings, record minutes and monitor follow‑up actions.
• Track important deadlines and commitments for the Managing Director.
• Handle confidential information with absolute discretion.
• Assist with personal administrative tasks when required.
• Oversee general office administration and processes, including filing systems and supplies.
• Prepare letters, contracts and business correspondence.
• Maintain company records and databases.
• Coordinate events, monitor project deadlines and prepare status reports.

Required profile

• Minimum 5 years' experience as a Personal Assistant or Senior Administrator.
• Previous experience supporting a Managing Director or business owner is advantageous.
• Excellent organisational and time‑management abilities.
• Strong written and verbal communication skills.

Required skills

• Advanced Microsoft Outlook
• Advanced Microsoft Word
• Advanced Microsoft Excel
• Advanced Microsoft PowerPoint