Personal Assistant to Chief Director

About the role

The Limpopo Provincial Administration is seeking a dedicated Personal Assistant to support the Chief Director. The role involves managing the director’s diary, coordinating meetings, handling correspondence, and overseeing budget‑related documentation.

Key responsibilities

• Manage and maintain the Chief Director’s diary, appointments, travel arrangements and official engagements.
• Arrange and coordinate meetings, prepare agendas, take minutes and follow‑up on action items.
• Prepare briefing notes, presentations and reports for meetings.
• Screen calls, emails and correspondence, ensuring timely responses.
• Compile monthly and quarterly reports and coordinate budget documents.
• Monitor expenditure, alert the Chief Director to variances and draft memos for fund movements.
• Ensure compliance with office protocols, public service regulations and confidentiality requirements.
• Maintain effective flow of information within the directorate and with external stakeholders.

Required profile

• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail with a focus on accuracy and compliance.
• Proactive in meeting deadlines and adhering to procedural timelines.