Personal Assistant to CFO

About the role

The role supports the Chief Financial Officer (CFO) by managing the office’s daily operations, communications and financial documentation.

Key responsibilities

• Manage the CFO’s diary, schedule appointments and coordinate engagements.
• Handle correspondence, prepare briefing notes and draft official documents.
• Organise meetings, prepare agendas, take minutes and follow up on decisions.
• Coordinate travel arrangements, logistics and event planning for the CFO.
• Maintain safekeeping of documentation in line with legislation and policies.
• Collect, collate and coordinate documents related to the CFO’s unit budget and assist with MTEF funding requirements.
• Keep records of expenditure commitments, monitor spending and alert the CFO to possible over/under‑spending.
• Check and correlate BAS/financial system reports to ensure correct allocation of expenditure.
• Draft memos for shifting of funds and compare MTEF allocations with requested budgets.
• Handle procurement of standard items, obtain necessary signatures and coordinate logistical arrangements for meetings, workshops and official events.
• Collect, analyse and compile information requested by the CFO, prepare briefing notes and meeting packs, and record minutes/decisions for follow‑up.