Personal Assistant to CFO

About the role

We are seeking a highly organised Personal Assistant to provide comprehensive administrative and secretarial support to the CFO of our organisation. The role involves managing day‑to‑day operations, coordinating schedules, preparing documents, and acting as the primary liaison between the CFO and internal and external stakeholders.

Key responsibilities

• Coordinate the CFO’s calendar, schedule meetings and appointments, and optimise time management.
• Prepare agendas, presentations and reports for internal and external meetings.
• Arrange domestic and international travel, including flights, accommodation, visas and ground transport while adhering to company policies and budgets.
• Maintain electronic filing systems for critical business documents, ensuring easy accessibility and up‑to‑date records.
• Draft, review and distribute professional correspondence on behalf of the CFO.
• Serve as the first point of contact for clients and stakeholders, directing queries appropriately.
• Process and reconcile expense claims and corporate card transactions, ensuring compliance with policies.
• Handle invoice processing, follow‑up with approvers and manage receipting queries.
• Plan and manage logistics for team and client events, including venue booking and catering.
• Compile and distribute regular performance and project update reports.
• Maintain confidentiality of sensitive business and personal information.

Required profile

• Strong organisational and time‑management abilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proactive attitude with the capacity to anticipate the CFO’s needs.
• Comfortable working in a high‑pressure, fast‑paced environment.

Required skills

What we offer

• Opportunity to work closely with senior leadership.
• Dynamic and collaborative work environment.
• Professional development and growth opportunities.