Personal Assistant / Secretary – Executive Support

About the role

Proactively manage executive diaries, coordinate meetings across multiple property portfolios, and act as the first point of contact for board members and key stakeholders.

Key responsibilities

• Manage executive diaries, triage priorities, and coordinate internal and external meetings across multiple property portfolios.
• Screen communications, draft professional correspondence, and serve as the first point of contact for board members, high‑profile tenants and service providers.
• Compile, format and edit high‑level presentations, executive reports, meeting minutes and ensure timely distribution of board packs.
• Assist in managing statutory and regulatory property documentation to meet compliance standards.
• Coordinate with property managers, legal counsel and operational heads to track action items arising from executive meetings.

Required profile

• Relevant tertiary qualification (e.g., Business Administration, Legal Secretarial Studies) is beneficial.
• Minimum 5 years’ experience as a senior PA supporting C‑suite executives, preferably in property management, real estate or legal environments.
• Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook), cloud platforms and document management systems.
• Strong written and verbal English communication with excellent proofreading accuracy.
• Ability to handle confidential information with total discretion and manage demanding situations calmly.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Cloud platforms
• Document management systems
• Property management software

What we offer

• Excellent bonuses.
• Company benefits.
• Above‑average annual salary increases.