Personal Assistant / Property Administrator (3-month contract)

About the role

Our client is looking for a Personal Assistant/Property Administrator on a three‑month fixed‑term contract, with the possibility of extension. The role supports the Director with daily office administration and the management of multiple properties.

Key responsibilities

• Prepare monthly invoices and update statements in Excel.
• Maintain daily filing system.
• Market properties.
• Vet new tenants.
• Handle lease renewals.
• Manage monthly property operations.
• Arrange property maintenance.
• Oversee tenant move‑ins and move‑outs.
• Manage debtors and creditors.
• Update loan schedules for bonds and other loans.
• Prepare staff salaries.
• Handle UIF matters and staff leave records.
• Manage petty cash.
• Coordinate vehicle licensing and renewals.
• Type correspondence.
• Book flights, vehicles and accommodation.
• Answer and screen incoming calls.
• Collect and sort post.
• Ensure office stationery and beverages are stocked.
• Prepare VAT files for accountants.
• Prepare yearly income tax files.
• Process insurance claims for vehicles and properties.
• Assist the Director with administrative and personal assistant duties.