Personal Assistant – Events & Logistics

About the role

We are seeking a sharp, highly organized, and proactive Personal Assistant to work directly alongside the event leadership team for the Cape Town Zombie Walk, a large‑scale annual charity event. The role supports the event director with scheduling, logistics, compliance and on‑site coordination.

Key responsibilities

• Manage the event director’s daily calendar, prioritize operational deadlines and schedule meetings with city officials, sponsors and vendors.
• Assist with preparation, filing and tracking of municipal permits, safety approvals and venue agreements.
• Act as point of contact for external partners, routing inquiries, distributing checklists and tracking vendor requirements.
• Maintain and update internal spreadsheets for budget tracking, charity donation logs and volunteer databases.
• Provide direct administrative and logistical coordination on‑site during event setup, vendor load‑ins and the main event.

Required profile

• Proven experience as a Personal Assistant, Executive Assistant or Event/Project Coordinator.
• Strong organizational talent with ability to manage moving parts and tight timelines.
• Competence with Microsoft 365 and cloud‑based tools such as Google Workspace.
• Exceptional written and verbal English communication for stakeholder coordination.
• Based in Cape Town, with a valid driver’s licence and reliable transport.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Google Workspace
• Google Sheets

What we offer

• Premium above‑market salary (R14,500 – R16,500 per month).
• High‑trust autonomy with a flat structure and zero micromanagement.
• Dynamic event environment offering high‑level experience behind one of Cape Town’s largest charity events.