Part-Time Community Relations & Database Coordinator

About the role

An established educational institution in the Winelands region is looking for a part-time Community Relations & Database Coordinator. The post starts on 1 February 2027 for 12 months, working three days a week (Tuesday, Wednesday and Thursday, 8am to 12pm), with occasional evening and weekend attendance during institutional events, balanced by flexibility and some work-from-home capacity. The role covers alumni communication, database integrity, demographic research, event management and committee administration.

Key responsibilities

• Manage inbound and outbound communications across multiple channels
• Maintain and nurture positive public relations with the alumni network, current and past staff and parents
• Keep the alumni database accurate and complete
• Coordinate and assist with alumni events, including logistics, venue bookings, invitations, RSVPs, advertising and artwork
• Support the alumni committee with meeting scheduling, agendas, supply tracking and invoice processing
• Help promote and run alumni programmes such as career support, volunteering and mentoring
• Keep social media channels active and update the institutional website
• Research community trends and demographics to prepare reports and support quarterly board reporting
• Liaise with year representatives and external tertiary institutions as needed

Required profile

• A relevant Bachelor's degree or equivalent qualification
• Prior administrative support experience
• Proven organisational and time-management skills
• Strong written and verbal communication
• Valid driver's licence and access to a reliable personal vehicle

Required skills

• Database management
• Microsoft Office suite and Google suite
• Canva and Adobe Creative Cloud
• Social media management and website updates