Office Operations Coordinator (Cape Town)

About the role

Our client in Cape Town CBD is looking for a proactive Office Operations Coordinator to be the driving force behind the day‑to‑day operations of the office, ensuring clients have an exceptional experience and anticipating their needs. The role involves ordering supplies, basic IT troubleshooting, onboarding new staff and maintaining facilities across multiple locations.

Key responsibilities

• Conduct regular office inspections to ensure high standards of cleanliness, safety and workplace readiness.
• Coordinate cleaning services, office supplies, kitchen and beverage stations, and stock replenishment.
• Log, track and follow up on maintenance requests while liaising with contractors and service providers.
• Support office security, access control and employee onboarding and off‑boarding processes.
• Ensure first aid kits, health and safety notices, and emergency procedures are up to date and compliant.
• Process invoices, maintain expense records and update tracking spreadsheets accurately.
• Coordinate meeting rooms, office events and provide basic office‑related IT support where required.
• Serve as the primary contact for office operations queries while handling sensitive information with discretion.

Required profile

• Matric certificate or an equivalent qualification.
• Diploma in Office Administration, Facilities Management or a related field (advantageous).
• 2–3 years’ experience in an office operations, facilities or workplace coordination role.
• Valid driver’s licence with own reliable vehicle and mobile phone.
• Strong organisational, communication and problem‑solving skills.
• Ability to prioritise tasks, multitask and work across multiple office locations.
• Excellent attention to detail with a proactive and service‑oriented approach.
• Ability to build positive relationships with suppliers, service providers and internal teams.
• Comfortable working in a fast‑paced environment while maintaining confidentiality.

Required skills

• Proficient in Microsoft Office.
• Proficient in Google Workspace.
• Proficient in Microsoft Teams.