Office & Finance Administrator – Laboratory Environment

About the role

A well‑established company operating within a laboratory environment is looking for a professional, organised and proactive Office & Finance Administrator to join their team. This varied role combines office administration, reception, bookkeeping, invoicing, procurement and client liaison, ideal for someone who enjoys a hands‑on position and takes pride in accuracy, quality and attention to detail.

Key responsibilities

• Manage general reception, office administration and hosting duties, directing visitors to the appropriate staff.
• Maintain inventory levels for indirect spend, obtain quotations and place orders in collaboration with management.
• Update financial templates and documentation, archive financial records and oversee shredding of obsolete documents.
• Monitor sample lead times, including receipt and release dates/times.
• Prepare client quotations after finance approval and forward laboratory test result reports to clients for invoicing.
• Process client invoices and statements, handling billing and account queries professionally.
• Provide general administrative and finance support while ensuring compliance with GxP and regulatory requirements.

Required profile

• Relevant tertiary qualification (essential).
• Previous laboratory experience (essential).
• Minimum 5 years office administration experience.
• Minimum 5 years bookkeeping experience (preferable).
• Minimum 3 years procurement experience (preferable).
• Strong written and verbal communication skills.
• Excellent attention to detail, analytical ability and ability to work under pressure.
• Proactive, quality‑focused and able to work effectively as part of a team.

Required skills

• Microsoft Office
• Finance/accounting software