Legal Administrative Assistant / Secretary

About the role

This position ensures attorneys can focus on substantive legal work by managing all operational aspects of litigation. You will be the trusted point of contact for calendars, docketing, filings, billing, and confidential records within a fast‑paced Arizona litigation firm.

Key responsibilities

• Docket hearings, court dates, BIA and tribal court deadlines in Clio with multi‑tier reminder cascades.
• Maintain attorney calendars, surface scheduling conflicts, and provide proactive deadline alerts.
• Coordinate client meetings, depositions, hearings, agency appearances, and internal team meetings.
• Arrange travel logistics for attorneys, including flights, accommodations, transportation, and itineraries.
• Prepare deposition logistics, including notices, court reporter coordination, and witness confirmation.
• Draft, edit, proofread, and format pleadings, motions, briefs, and correspondence to filing‑ready quality.
• Maintain version control and organized document files within Clio.
• E‑file documents with federal district courts (CM‑ECF/PACER), Arizona state courts, BIA, and tribal courts.

Required profile

• Experience supporting attorneys in commercial, civil rights, employment, or Federal Indian Law litigation.
• Strong knowledge of BIA procedures and tribal court rules.
• Demonstrated ability to manage multiple deadlines without errors.
• Excellent organizational skills and attention to detail.

Required skills

• Clio case management, calendaring, and billing software.
• CM‑ECF/PACER e‑filing systems for federal courts.