Lease Administrator – Property Management

About the role

The Lease Administrator will manage all aspects of lease agreements for a portfolio of commercial properties, ensuring accurate contractual billing and compliance. This full‑time position supports the Asset Manager and interacts directly with tenants throughout the lease lifecycle.

Key responsibilities

• Load new and existing tenants onto the system and draft TAFs, offers, lease agreements, and related documents.
• Coordinate with tenants to obtain signed documentation, conduct lease audits, and submit letting commissions for payment.
• Calculate and bill annual turnover rent, rate increases, and various contractual adjustments such as deposits, guarantees, insurance recoveries, and operating cost recoveries.
• Maintain filing of tenant correspondence, legal documents, original lease agreements, and bank guarantees in a fire‑proof safe.
• Report to the Asset Manager on unsigned leases, upcoming expiries, expired leases, and outstanding turnover certificates.

Required profile

• Matric (high school) qualification with a solid understanding of commercial lease agreements.
• Minimum two years of experience in lease administration within the property sector.

Required skills

• Office 365 with advanced Excel proficiency.
• Familiarity with MRI Property Billing System (advantage).
• Experience using DocuSign (advantage).
• Knowledge of LISA – Lead to Lease (advantage).