HSSE Administrator

About the role

The HSSE Administrator provides essential administrative support to the Health, Safety, Security and Environment (HSSE) team, field engineers and supply‑chain functions. The role ensures that HSSE documentation, data management and communication processes run smoothly, contributing to the overall safety performance of the organization.

Key responsibilities

• Deliver day‑to‑day administrative assistance to HSSE functions, including meeting coordination, minute taking and timely distribution.
• Maintain HSSE document control registers, records, and SharePoint libraries, ensuring accurate versioning and accessibility.
• Support project leaders in setting up HSSE file structures for new projects and manage legal appointment documentation.
• Prepare and file legal appointment letters, training records, and duty assignment registers.
• Compile weekly statistical and KPI reports, update the HSSE audit database, and capture monthly SHE metrics.
• Manage communication of incidents, high‑potential incidents and fatalities to corporate and functional units within defined timeframes.

Required profile

• Matric qualification; tertiary administration qualification advantageous.
• Certificate in Safety Management or SAMTRAC preferred.
• Minimum 2 years experience in a SHE administrative role; at least 1 year in the oil & gas sector is a plus.
• Proven experience with transactional software, document control and records management.
• Valid driver’s licence and reliable personal vehicle.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and data‑capturing systems.

Required skills

• MS Office (Word, Excel, PowerPoint, Outlook)
• Document control and records management
• SharePoint or similar collaboration platforms
• Transactional software systems
• Data capture and reporting