HEMIS Officer – Data Management & Audit Lead

About the role

The University of Johannesburg is seeking a HEMIS Officer to lead and manage the coordination of Higher Education Management Information System (HEMIS) data audits, submissions and related processes across the institution.

Key responsibilities

• Plan, coordinate and oversee HEMIS data audits and ensure timely, accurate submissions to the Department of Higher Education and Training (DHET).
• Conduct validation checks, identify errors, distribute them to data custodians and monitor corrective actions.
• Maintain documentation, audit trails and an updated HEMIS reporting calendar.
• Provide administrative and technical support during audit processes and implement corrective actions.
• Identify opportunities to improve reporting processes, controls and system functionality.
• Manage departmental budget, expenditure and human‑capital administration.

Required profile

• Honours degree (NQF 8) in Information Management, Public Management and Governance or a related field.
• Minimum five years of experience planning and coordinating HEMIS data audits at a university.
• At least two years of experience using Valpac software.
• Knowledge of higher‑education legislation, funding principles and HEMIS requirements.
• Familiarity with UJ academic administration policies and procedures.

Required skills

• Proficiency with Valpac software for data validation and reporting.
• Experience using the AdaptIT student administration system.