Finance Administrator – Assagay area

About the role

We are looking for a Finance Administrator to support our finance and administrative operations in the Assagay area. The role involves handling quotations, invoices, courier bookings, and front‑desk duties while ensuring accurate record‑keeping and efficient communication between customers, suppliers and internal teams.

Key responsibilities

• Prepare quotations and process picking slips, invoices, and courier bookings.
• Print and email delivery notes and invoices, and maintain organized filing systems.
• Assist walk‑in customers and process credit‑card transactions.
• Coordinate with dispatch on urgent orders and manage warehouse transfers to sales representatives.
• Maintain the front desk, ensure shelving is stocked and keep records up to date.
• Direct courier drivers and suppliers to the appropriate areas and update schedules.
• Manage and reconcile petty cash and support overdue debt collection.
• Compile monthly sales reports, schedules, invoices and proof‑of‑delivery documentation.
• Assist with warehouse stock takes, order stationery and toner supplies.
• Provide Safety Data Sheets when required and support order processing and supplier stock management.
• Update system pricing and participate in administrative reviews and process‑improvement initiatives.
• Archive documents annually and ensure accurate record management.