Facilities Administrator

About the role

MANCOSA is seeking a Facilities Administrator to provide administrative support to its Facilities Department. The role ensures smooth coordination of procurement, supplier payments, stock control, maintenance requests and other facilities operations in Durban.

Key responsibilities

• Create and process requisitions on Sage, generate and approve purchase orders for facilities‑related requests.
• Reconcile supplier accounts, follow up on outstanding invoices and ensure timely payments.
• Maintain stock levels of stationery, groceries and consumables; conduct regular inventory checks and arrange replenishment.
• Collect, verify and submit monthly overtime claims for Facilities staff.
• Monitor and manage facilities requests logged on Freshdesk, liaise with service providers and ensure timely closure.
• Provide administrative support for maintenance projects, office moves and ad‑hoc driving duties.

Required profile

• Grade 12 / Matric; an administrative qualification is advantageous.
• Minimum 2 years of administrative experience, preferably with Sage or a similar procurement/accounting system.
• Experience in facilities, operations or office administration is a plus.

Required skills

• Proficiency in Sage procurement/accounting software.
• Strong command of Microsoft Office Suite (Word, Excel, Outlook).
• Experience using Freshdesk ticketing system.