Executive Personal Assistant – Support Senior Leaders

About the role

Momentum is seeking an Executive Personal Assistant to ensure the smooth operation of its business by providing high‑level administrative support to four senior executives and their teams. The role requires proactive, professional assistance across calendar management, meeting coordination, travel arrangements, and budget oversight.

Key responsibilities

• Manage and coordinate the diaries of four executive leaders, including scheduling meetings, workshops and events.
• Arrange venue logistics, catering and travel in line with budget parameters.
• Prepare and distribute agendas, presentations and minutes for meetings and workshops.
• Handle incoming calls and correspondence, responding independently where appropriate.
• Maintain office supplies, refreshments and equipment, ensuring stock levels meet budget limits.
• Process invoices, arrange payments and monitor service level agreements.
• Ensure electronic and paper filing systems are organized and easily accessible.
• Escalate facilities issues and oversee maintenance of office equipment.

Required profile

• Relevant NQF Level 7 qualification.
• 5–8 years experience as a personal assistant, preferably supporting multiple senior leaders.
• Experience in the financial services or insurance sector is advantageous.
• Familiarity with Momentum’s internal systems is a plus.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Strong computer literacy and Microsoft Office competency.
• Budget management capability.