Executive Personal Assistant & Procurement Coordinator

About the role

Perfect Solutions is looking for an experienced Executive Personal Assistant who will also manage procurement activities across the organisation. Reporting directly to the CEO and Executive Committee, you will provide high‑level administrative support while ensuring efficient supplier coordination and cost control.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, arrange travel and handle confidential correspondence.
• Coordinate executive committee meetings, prepare agendas, take minutes and follow up on action items.
• Source suppliers, obtain quotations, negotiate pricing and issue purchase orders.
• Track budgets, reconcile invoices and produce regular procurement reports.
• Maintain inventory records and oversee stock replenishment.
• Support project coordination and cross‑functional initiatives as required.

Required profile

• 3–5 years of experience as an Executive Personal Assistant, Executive Assistant or senior administrative professional.
• Proven experience supporting C‑suite leaders in a fast‑paced environment.
• Strong background in procurement, supplier management and purchase‑order processing.
• Excellent written and verbal communication skills with a high level of discretion.
• Ability to work independently with minimal supervision.

Required skills

• Advanced proficiency in Microsoft Office – Excel, Outlook, Word and PowerPoint.
• Experience with ERP, procurement or accounting systems.
• Strong organisational and diary‑management capabilities.
• Competence in budget tracking, invoice reconciliation and reporting.