Executive Personal Assistant for Wealth Executive Team

About the role

We are looking for a dynamic Executive Personal Assistant to support the Wealth Executive Team. The role combines high‑level administrative support with coordination of operational activities across multiple offices, ensuring seamless communication and efficient workflow for senior executives.

Key responsibilities

• Manage executive diaries, appointments, and meeting logistics, including preparation of agendas, minutes and briefing materials.
• Coordinate personal and business travel, visas, accommodation and related arrangements for senior leaders.
• Act as the primary point of contact between executives, internal staff and external stakeholders, handling correspondence and inquiries.
• Prepare reports, presentations and research notes to support decision‑making.
• Oversee reception team performance and ensure timely distribution of event information.
• Support procurement of stationery, marketing materials and corporate gifts, negotiating pricing and tracking expenses.
• Liaise with IT and facilities teams to resolve issues and maintain office standards.
• Supervise driver assignments, manage asset registers and assist with project and event coordination.

Required profile

• Proactive, detail‑oriented professional with experience supporting senior executives.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong organisational and multitasking skills in a fast‑paced environment.

Required skills

• Proficiency in Microsoft Office Suite.
• Experience with calendar management tools.
• Familiarity with project management tools.
• Knowledge of financial dashboards and reporting tools.