Executive Operations Assistant

About the role

We are looking for a highly driven Executive Operations Assistant to support the Founder of a US‑based Applied Behavior Analysis (ABA) company. The role is remote, based in South Africa, and combines operational, sales, marketing and executive administration duties across multiple business ventures.

Key responsibilities

• Provide day‑to‑day executive support, including calendar management, meeting coordination and follow‑ups.
• Coordinate operational projects, develop internal workflows and ensure timely completion of initiatives.
• Support the end‑to‑end sales process: lead management, CRM maintenance, pipeline tracking and client onboarding.
• Assist with marketing campaigns, content coordination, email blasts, market research and social‑media support.
• Maintain organized digital filing systems, prepare reports, presentations and operational documentation.
• Identify and implement efficiency improvements using AI tools.

Required profile

• Highly organized, proactive and comfortable working in a fast‑paced, multi‑project environment.
• Strong communication skills and ability to switch between strategic planning and hands‑on execution.
• Interest in leveraging AI (e.g., ChatGPT, Claude) to streamline processes.
• Ability to manage multiple priorities and work independently.

Required skills

• Experience with AI tools such as ChatGPT and Claude.
• Proficiency in using CRM systems.

What we offer

• Competitive monthly salary (R20,000‑R25,000 CTC) based on experience.
• Full‑time remote work with flexible hours aligned to EST.
• Opportunity to work closely with a founder across diverse business ventures.