Executive Assistant to Managing Director

About the role

The Executive Assistant provides high‑level support to the Managing Director and the Executive Management Team, ensuring smooth coordination of executive activities, governance forums, strategic initiatives, and stakeholder communications. This role acts as a trusted liaison while maintaining strict confidentiality and professionalism.

Key responsibilities

• Manage the Managing Director’s calendar, appointments, travel arrangements and ensure optimal use of executive time.
• Coordinate and administer governance meetings (ExCo, ManCo, MRM, productivity forums) including notices, agendas, packs and supporting documentation.
• Attend meetings, record accurate minutes, decisions, action items and track implementation of agreed actions.
• Handle executive correspondence, screen calls and emails, and direct stakeholder enquiries.
• Support contract administration, document control and preparation of executive reports.
• Facilitate communication between the Executive Management Team, departmental leaders and external stakeholders.
• Monitor and follow up on actions arising from executive meetings to ensure timely completion.

Required profile

• Proven experience providing executive‑level administrative support in a fast‑paced environment.
• Excellent organisational, time‑management and multitasking abilities.
• Strong written and verbal communication skills with a high degree of professionalism.
• Ability to handle confidential information with discretion.
• Detail‑oriented with a proactive approach to problem solving.

Required skills

• Proficiency in standard office software (e.g., word processing, spreadsheets, presentation tools).
• Experience with document management and contract administration processes.