Executive Assistant to General Manager

About the role

We are seeking an Executive Assistant to support our General Manager and the broader leadership team. The ideal candidate works independently, follows instructions precisely, and applies strong judgment to repeatable yet thoughtful tasks.

Key responsibilities

• Reporting and analysis: pull data from internal sources, build and maintain Excel reports using formulas, clean data, and automate refreshes; create weekly and monthly summaries for leadership.
• Task execution and follow‑through: own recurring processes end‑to‑end, keep calendars, trackers, and checklists up to date, and communicate with internal and external contacts to gather information and close loops.
• General executive support: prioritize and manage requests for the General Manager (≈80% of workload) and provide backup for two additional leaders; prepare briefs and status updates ahead of meetings; ensure deliverables are accurate, timely, and well‑formatted.

Required profile

• College degree preferred with at least 2 years of experience in an executive assistant, operations, reporting, or analyst‑type role.
• Advanced Excel proficiency (SUMIFS, INDEX‑MATCH, XLOOKUP, pivot tables, conditional logic).
• Strong Microsoft Office skills, especially PowerPoint and Word.
• Excellent written English and professional communication.
• High ownership and ability to translate direction into action without step‑by‑step supervision.
• Detail‑oriented with a focus on process rigor.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Forms (nice to have)