Executive Assistant to Founder / CEO

About the role

The Executive Assistant will support the Founder/CEO of a fast‑moving, remote‑first organization based in South Africa. Acting as a strategic partner, you will streamline communications, manage priorities, and ensure seamless execution of daily operations across multiple teams.

Key responsibilities

• Manage the CEO’s inbox, calendar, and daily communications, prioritising urgent matters.
• Coordinate active projects, track deliverables, deadlines and follow‑ups.
• Serve as the communication bridge between the CEO and internal leadership, preparing agendas and documenting decisions.
• Build and maintain operational systems such as task‑management tools, shared drives, dashboards and workflow structures.
• Identify and implement process‑improvement opportunities using automation and AI tools.
• Support cross‑functional coordination to maintain clarity, alignment and momentum.
• Handle confidential information with the highest level of discretion.
• Proactively anticipate needs, flag risks and keep the CEO focused on strategic priorities.

Required profile

• Highly organized, disciplined and detail‑oriented.
• Proven ability to work independently in a remote environment, including availability during non‑traditional hours aligned with international time zones.
• Excellent written and verbal communication skills.
• Strong judgment and ability to prioritise in fast‑moving, ambiguous settings.
• Proactive mindset with strong initiative.

Required skills

• Notion
• ClickUp
• Google Workspace

What we offer

• Opportunity to work directly with the company’s founder and executive team.
• Remote‑first work environment with flexibility.
• Exposure to cutting‑edge productivity and AI tools.