Executive Assistant to CEO (Remote, US Hours)

About the role

We are seeking a highly capable Executive Assistant to support our CEO. This remote position works US business hours (9 am‑5 pm EST) and serves as a trusted right‑hand partner in a fast‑paced environment.

Key responsibilities

• Manage and optimise the CEO’s calendar, priorities and daily schedule.
• Protect executive time by prioritising requests, redirecting interruptions and focusing on high‑value activities.
• Handle inboxes, communications and follow‑up activities.
• Coordinate meetings, agendas, action items and executive communications.
• Track open tasks, projects and commitments to ensure completion and accountability.
• Prepare reports, summaries, dashboards, meeting notes and follow‑up trackers.
• Support project coordination, operational initiatives and executive priorities.
• Anticipate challenges, identify risks and proactively resolve issues.
• Maintain accurate records, documentation and executive reporting materials.
• Assist with administrative, operational, HR, payroll and business support activities as required.
• Provide research, information management and decision‑support for the executive.
• Build systems and processes that improve efficiency and create structure.

Required profile

• Bachelor’s degree (BA/BS) highly preferred.
• Previous executive‑assistant experience supporting a CEO, founder or senior leader.
• Proven ability to manage up and proactively support executive priorities.
• Strong ownership mentality with exceptional follow‑through.
• Excellent written and verbal communication skills.
• High emotional intelligence and professional judgement.
• Exceptional attention to detail and ability to bring structure to ambiguity.
• Experience in fast‑paced, high‑growth environments such as startups or small businesses.

Required skills

• No specific technical tools or software were explicitly mentioned in the posting.