Executive Assistant to CEO and MD

About the role

This position provides high‑level executive support to the Chief Executive Officer and Managing Director of a luxury lodge and camp collection operating in Southern Africa. The role blends administrative assistance, business coordination, and project follow‑through to keep senior leadership operating at full capacity.

Key responsibilities

• Manage CEO and MD calendars, schedule meetings, and handle related communications.
• Prepare briefing notes, meeting packs, board materials, and follow up on actions arising from meetings.
• Coordinate internal reporting, ensure deadlines are met, and attend key meetings for oversight and note‑taking.
• Facilitate cross‑departmental information flow, follow up with managers, and support cross‑functional projects.
• Oversee office management, logistics for staff functions and events, and act as a liaison with external advisors such as lawyers, accountants, and bankers.
• Lead or support specific projects, prepare analyses, and contribute to strategic documents and presentations.

Required profile

• Proven experience as a Personal Assistant or Executive Assistant supporting senior executives.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication, capable of preparing professional documents.
• Ability to work autonomously, anticipate needs, and act as a trusted gatekeeper for the executive office.

Required skills