Executive Assistant & Strategic Operations Partner

About the role

We are looking for a highly strategic Executive Assistant who will act as a Strategic Operations Partner for a fast‑growing leadership coaching and consulting firm. This role blends high‑level executive support with proactive system building to help senior women leaders and growth‑stage companies thrive.

Key responsibilities

• Serve as the primary point of contact for CEOs, senior HR executives and other high‑profile clients, maintaining a professional and empathetic brand voice.
• Manage complex calendars, schedule international speaking engagements and coordinate end‑to‑end travel logistics.
• Attend founder‑led calls, capture detailed notes, identify action items and ensure timely follow‑up.
• Maintain and organize internal and client project boards in ClickUp, tracking deadlines and keeping daily tasks moving forward.
• Provide consistent, timely communication to clients, ensuring they feel supported and well‑cared for.

Required profile

• Exceptional mental bandwidth and ability to handle a high‑capacity, fast‑paced workload.
• Strong attention to detail, high emotional intelligence and a commitment to precision.
• Proactive mindset with a focus on building scalable systems rather than reacting to emergencies.
• Fluent English – both spoken and written – required for all interactions.

Required skills

• ClickUp (project and task management)
• Advanced calendar management
• Travel coordination for international itineraries
• Professional written communication in English

What we offer

• Competitive hourly rate of $10‑$12 (higher for the right candidate)
• Full‑time schedule: Monday‑Friday, 8 am‑5 pm CST
• Opportunity to work with senior leaders in a purpose‑driven consulting environment