Executive Assistant (Remote, Dual‑Company Support)

About the role

We are seeking a proactive Executive Assistant to support the founders of two innovative sister companies operating in biotech and performance‑lifestyle sectors. This full‑time remote position blends high‑level personal assistance with operational oversight, requiring a talent for turning chaos into structured, repeatable processes.

Key responsibilities

• Provide personal logistics support to founders, including private appointments, complex travel, and personal renewals.
• Design, build, and maintain efficient Notion workspaces, databases, and SOPs.
• Coordinate vendors and contractors, source packaging and materials via global platforms, and draft project scopes.
• Manage distinct calendars, office equipment orders, and business subscriptions for both brands.
• Gatekeep multiple email inboxes, draft correspondence, and ensure critical items are addressed.
• Track project loops, document decisions, meeting notes, and updates for easy access.
• Handle sensitive business, personal, and financial information with utmost discretion.

Required profile

• 3–5+ years of experience supporting senior executives, founders, or operations teams.
• Proven success in fast‑paced startup, e‑commerce, or multi‑business environments.
• Self‑starter who can transform unstructured ideas into clear tasks and workflows.
• Strong ownership mindset and proactive follow‑through.

Required skills

• Advanced proficiency in Notion (workspace architecture, relational databases, SOP creation).

What we offer

• Full‑time remote work with flexibility.
• Opportunity to influence two growing companies.
• Collaborative, high‑energy startup culture.