Executive Assistant (Part‑Time Remote)

About the role

We are seeking a proactive Executive Assistant to support senior leadership of a high‑growth technology company operating in the professional services sector. This part‑time, fully remote position is based in Europe and may evolve into a full‑time role. The successful candidate will bring structure, empathy, and foresight to a fast‑paced environment, handling complex calendars, global travel, and stakeholder coordination.

Key responsibilities

• Own and optimise a multi‑time‑zone executive calendar, building travel buffers and recovery time.
• Plan and manage end‑to‑end international travel, including visas, flights, accommodations, ground transport, contingency plans and detailed itineraries.
• Serve as primary liaison with internal and external stakeholders; draft, proofread and send professional communications.
• Prepare executives for meetings with agendas, briefs, research and talking points; drive follow‑up actions to completion.
• Manage executive inboxes, prioritise communications and triage urgent items.
• Build SOPs, checklists and templates to increase clarity, predictability and efficiency.
• Coordinate recurring leadership rhythms such as weekly reviews, pipeline tracking and status reporting.
• Protect executive focus time through thoughtful gate‑keeping and context‑switch reduction.
• Track expenses, reconcile receipts and support budget and vendor coordination.
• Implement and optimise tools and workflows, including light use of AI productivity tools.

Required profile

• Minimum 3 years supporting C‑level executives in fast‑paced, international environments.
• Proven success managing complex calendars and global travel across multiple time zones.
• Exceptional written and verbal English communication with executive presence and discretion.
• Strong judgment, prioritisation and proactive problem‑solving.
• Demonstrated ability to create structure, streamline processes and follow through to results.

Required skills

• Google Workspace or Microsoft 365 (Calendar, Mail, Docs/Sheets)
• Slack and Zoom (or similar communication tools)
• Project/task management tools such as Asana, Trello or Notion
• Comfort adapting to custom or in‑house AI software