Executive Assistant & Operations Coordinator (Remote)

About the role

We are a fast‑moving education and content brand seeking a proactive Executive Assistant & Operations Coordinator to serve as the strategic right‑hand of the Founder. This remote position requires a high‑energy professional who can turn chaos into structured, executable plans.

Key responsibilities

• Manage complex, multi‑time‑zone calendars, travel, deep‑work blocks and meeting coordination.
• Filter, prioritize and draft responses for the Founder’s inbox, ensuring no follow‑up is missed.
• Attend key meetings, prepare agendas, take detailed notes and hold the team accountable for action items.
• Build and maintain a master project workspace in Notion, converting verbal directives into task lists and tracking deadlines.
• Serve as the primary liaison for partners, vendors and podcast guests, nudging timely delivery.
• Organize Google Drive with professional documentation, templates and SOPs.
• Operate the GoHighLevel CRM: tag leads, update records and monitor automated follow‑up sequences.
• Provide white‑glove support to students and customers, route technical issues, and assist with YouTube content logistics.

Required profile

• Systems thinker who creates structure and SOPs rather than just following instructions.
• Proactive “leader‑up” attitude, comfortable reminding the Founder of deadlines and suggesting improvements.
• Excellent written communication matching the Founder’s voice.
• Ability to thrive in a high‑speed environment with shifting priorities.

Required skills

• Notion
• Google Drive
• GoHighLevel CRM

What we offer

• Full‑time remote role with flexible schedule (Monday‑Friday, 40 hours/week).
• Opportunity to work directly with the Founder of a growing education brand.
• Dynamic, fast‑paced environment that values initiative and strategic thinking.