Executive Assistant - Legal & Compliance

About the role

Sigma is seeking an Executive Assistant to provide comprehensive support to its Legal & Compliance team. You will ensure smooth operations in a fast‑paced environment, handling diary management, travel arrangements and administrative tasks across multiple stakeholders and time zones.

Key responsibilities

• Manage complex diaries for legal and compliance staff, coordinating internal and external meetings across time zones.
• Book meeting rooms, arrange travel (flights, accommodation, ground transport) using R&M or Amex platforms.
• Process expenses on Expensify and handle invoices in collaboration with finance.
• Provide general administrative support, maintain confidentiality of sensitive information, and act as a central coordination point between Legal, Compliance, Advisors and broader business stakeholders.
• Handle ad‑hoc requests, maintain client contact lists, and support team events and year‑end functions.
• Cover for other Executive Assistants and assist the investment professional team as needed.
• Assist with formatting reports and other documentation.

Required profile

• Proven experience managing complex diaries and coordinating meetings across multiple stakeholders.
• Ability to handle confidential legal and compliance information with discretion.
• Strong organisational skills and capacity to work in a fast‑moving environment.
• Willingness to provide cover for colleagues and support team events.

Required skills

• Expensify expense management platform.

What we offer

• Career development opportunities and internal promotion pathways after probation.
• Monthly, quarterly and annual awards with prizes.
• Employee Assistance Program, Mental Health First Aiders, and tree‑planting initiative.
• Medical, dental, funeral, group life and other insurance cover.
• Access to internal social platform and inclusive workplace culture.